Executive Assistant soughtto join an exciting commercial company based in Gibraltar. The Executive Assistant will be responsible for assisting the business owner with invoice preparation, liaising with clients, some personal matters like booking hotels, accommodation, managing personal finances and generally supporting the day-to-day management of the business. Applicants will hold a clean driving licence and have all relevant TIE documentation if living in Spain, or in Gibraltar a residency card.
The role can be offered on a part time (4 to 5 hours per day) or a full-time hours basis depending on the experience/requirements of the candidate.
What’s on offer to you?
- Competitive salary package including 25 days holiday plus Gibraltar days
- Some flexibility around working from office and home
- Gibraltar office base (some travel to Spain maybe required)
What You Will Be Doing
- Assist the owner with the day-to-day management of the private household and general business demands
- Prepare routine correspondence and replies to queries for business associates
- Prepare invoices and make relevant payments in line with day-to-day activities
- Take responsibility for all travel coordination plans, including flights, hotel bookings, car transfers (make any last-minute changes as requested)
- Personal finances for example paying household bills, rent, vet bills
- Managing properties in multiple locations, maintenance and bills
- Prepare routine correspondence and replies to queries for business associates
- Liaison with third parties and keep owner informed of any updates
- Attend meetings as required and produce orderly and comprehensive notes
- Demonstrate superb time management skills
- Medium to high level user of all Microsoft products, including excel, word and PowerPoint. Knowledge of working cloud based in Dropbox is an advantage
What You Will Need to Succeed in This Role
- Ideally a minimum of 5 to 10 years’ experience in a similar Executive Assistant role
- “Common sense” skillset evidenced by a strong academic and experience background
- Capable of working efficiently and organised on your own steam
- Familiar and confident dealing with third parties such as Lawyers and Accountants
- Strong interpersonal and communication skills
- Demonstrate excellent organisational, time, project and diary management skills
- Able to work on own initiative and occasionally without supervision
- Client focussed with the ability to handle confidential information
- Excellent attention to detail and accuracy
Executive Assistant | Gibraltar | Commercial Company | Invoicing | Time Management