Office Manager and PA

Office Manager and PA to Senior Advisor required for an established Corporate Company based in Gibraltar. As Office Manager and PA to Senior Advisor, you will play a crucial role in ensuring the smooth operation of our office environment by combining administrative, organisational, and communicative tasks. This position requires a versatile individual capable of managing various responsibilities to support the overall performance of the organisation.

What’s on offer to you?

• Competitive Base Salary
• 25 Days Annual Leave and Bank Holidays
• Private Medical Insurance
• Private Pension

What You Will Be Doing

• Assisting the Senior Advisor by managing calendars, scheduling appointments and organising meetings.
• Assisting the Executive Assistant as required.
• Handling correspondence and provide general administrative support.
• Assist in the onboarding process for new hires including liaising with IT Department for equipment procurement and set up and ETB paperwork.
• Document Management and Records Maintenance.
• Assist in the planning and execution of office events, meetings, and conferences.
• Respond to inquiries and provide assistance to visitors and clients.
• Coordinate travel bookings and itineraries for staff members, including hotels, hire cars and taxis etc.
• Keep track of office supplies and restock as needed.
• Liaise with facility management vendors, including cleaning, maintenance and building management.
• Liaise with IT Department, logging and resolving any issues that may arise.
• General support to the wider team as required.

What You Will Need to Succeed in This Role

• Minimum of 2 years proven experience as an Administrative Assistant or similar role.
• Knowledge of Office Administrator responsibilities, systems and procedures.
• Proficiency in MS Office (MS Excel and MS Outlook, in particular).
• Excellent time management skills and ability to multi-task and prioritise work.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• A creative mind with an ability to suggest improvements.

Office Manager | PA | Gibraltar | Executive Assistant | MS Office | Document Management | Bookings | Itinerary management